FINAL EXAM PREPARATION RESOURCES

Public Administration N4 | Study Guide | Notes | Past Exam papers Revision 2

Read the scenario below and answer the questions.

The National Assembly consists of between 350 and 400 members. Membership to the
National Assembly is through national elections, which takes place every five years. The members of the National Assembly are called Members of Parliament (MPs).

Question:


At which level of government do you find the National Assembly?

The National Assembly is found at the national level of government, which is the highest level of governance in a country. It is responsible for creating and passing laws that affect the entire nation.

Question:


Why is it important to have elections every five years in South Africa?

Opportunity to Elect Leaders

Elections every five years provide citizens with the opportunity to elect their leaders. This regular cycle ensures that the leadership remains accountable to the people, allowing citizens to express their preferences and have a say in how the country is governed.

Holding Government Accountable

If the majority of citizens are dissatisfied with the government, they have the power to vote the majority party out of power. This system helps maintain a government that reflects the will of the people, ensuring that leaders who fail to meet the needs of the populace can be replaced.

Formation of a New Government

The party that wins the election becomes the majority party and forms a new government. This process allows for a peaceful transition of power and ensures that the country’s leadership remains dynamic and responsive to the changing needs of its citizens.

Introducing New Ideas and Perspectives

Different political office bearers are chosen based on election results, which can bring in new ideas and approaches. This is important because it allows for innovation in governance and the introduction of policies that can better address the citizens’ needs and challenges.

Question:


What is the main function of the National Assembly?

The main function of the National Assembly is to make laws or legislation. It is responsible for creating, debating, and passing laws that govern the country.

Question:


The National Assembly is one of the houses of Parliament. Name the other house of Parliament.

The other house of Parliament is the National Council of Provinces.

Question:


Name the qualifications for members of Parliament.

The qualifications for members of Parliament are as follows:

  • South African citizen
  • Qualified to vote in the general elections
  • Must make an oath or solemn affirmation to perform their duties.

Question:


Explain the tasks carried out by members of Parliament.

Engaging with the Public

Members of Parliament must be involved in discussions with the public to understand their needs and concerns. This interaction helps MPs represent the interests of the people in Parliament.

Assisting Constituents

They are responsible for helping individuals in their constituencies (voting areas). This includes addressing local issues and supporting the people who elected them.

Debating Bills and National Issues

MPs take part in debates on bills to be passed into law and on other important national issues. Their input ensures that decisions made in Parliament reflect the needs and interests of the country.

Participation in Committee Hearings

Members of Parliament are also involved in committee hearings, where they discuss and review various issues in detail before making decisions or recommendations.

Freedom of Speech

They are granted complete freedom of speech, which allows them to express their views openly in Parliament without fear of retribution, ensuring a vibrant and democratic debate.

Holding Ministers Accountable

MPs ensure that ministers answer questions regarding their state departments. This promotes transparency and accountability within the government.

Read the scenario below and then answer the questions.


The Provincial government plays a very important role in government. Provincial Legislatures are part of provincial government and consists of members elected during provincial elections. The Provincial Legislature is directly elected by proportional representation and the Premier is elected from amongst the members of the Provincial Legislature. Each provincial government consists of a Provincial Legislature, the Executive Council and Provincial administration departments. The structure of the provincial government is determined by the Constitution.

Question:


On which level of government is the Provincial government?

The Provincial government is at the second or middle level of government. It operates between the national government (the highest level) and local government, dealing with matters that affect the province.

Question:


Describe the main objectives or aims of the Constitution.

Healing the Divisions of the Past

One of the main objectives of the Constitution is to heal the divisions of the past and create a society based on democratic values, social justice, and basic human rights. This reflects the aim to rectify the inequalities and injustices of the apartheid era.

Foundation for a Democratic and Open Society

The Constitution aims to lay the foundation for a democratic and open society in which the government is based on the will of the people. It ensures that every citizen is equally protected by the law, establishing fairness and equality in governance.

Improving the Quality of Life

Another key objective is to improve the quality of life for all citizens and free the potential of all people. The Constitution seeks to create opportunities for all South Africans, ensuring that everyone can reach their full potential.

Defining the Relationship Between Citizens and Government

The Constitution also defines the relationship between citizens and governing institutions, outlining the rights and responsibilities of individuals, as well as the powers and limitations of the government.

Building a United and Democratic Nation

It aims to build a united and democratic South Africa, which can take its rightful place as a sovereign state in the global community, contributing positively to international affairs.

System of Basic Principles and Rules

The Constitution serves as a system of basic principles and rules that guide how the country must be governed. It provides a clear framework for governance and ensures that the country adheres to a set of consistent, fair, and just guidelines.

Spelling Out Government Powers

Lastly, the Constitution spells out the powers by which governing institutions may exercise authority. This ensures that there are checks and balances in place, preventing abuse of power and ensuring responsible governance.

Question: What is the composition of the Provincial Legislature?

  • The Provincial Legislature consists of 30 to 100 members, depending on the size and population of the province.
  • Members are elected on a proportional basis during general elections.
  • The Premier is the head of both the province and the Provincial Legislature.
  • Members serve a five-year term before the next election.

Question: What are the functions and areas of competence of the Provincial Legislature?

  • The Provincial Legislature functions in a similar way to Parliament, debating and passing laws.
  • It has continuous sessions, with each legislature deciding its own schedule.
  • There is a Speaker and Deputy Speaker who oversee proceedings.
  • One-third of members must be present to take a vote in general debates, and a majority must be present to vote on bills.
  • Only members of the Executive Council can introduce bills.

The Provincial Legislature has authority over areas such as:

  • Agriculture
  • Cultural affairs
  • Education (excluding universities and universities of technology)
  • Health services
  • Housing
  • Language policy
  • Police and protection services
  • Public transport

Question: What are the powers and functions of the Executive Council?

  • The Executive Council determines policies for managing the province’s departments.
  • Council members must administer their departments according to the policies set.
  • The Premier may assign duties to any member who is absent or unable to fulfil their role.
  • Members are accountable to both the Premier and the Provincial Legislature.
  • They may assign powers to municipalities or intervene if a municipality does not follow regulations.
  • Members must carry out tasks assigned to them by the Premier.

Question: What are the functions carried out by the Premier of the province?

  • The Premier convenes executive meetings and leads the provincial executive.
  • They sign Provincial Bills or may return them for reconsideration or refer them to the Constitutional Court.
  • The Premier appoints commissions of enquiry and assents to the provincial constitution.
  • They implement both provincial and national legislation, and oversee the administration of the province.
  • The Premier develops provincial policy, summons the Provincial Legislature, and can dissolve the legislature after a vote of no confidence.
  • They assign powers to Executive Council members and can appoint or dismiss them.

Question: What is meant by proportional representation?

Proportional representation means that seats in a legislature are allocated to political parties in direct proportion to the number of votes they receive.
For example, if a party receives 70% of the votes, it will get 70% of the seats in Parliament.

Read the following scenario and then answer the questions.

The country is divided into voting regions or districts before elections take place. Each voting district has one voting station only. Once voters register, their names appear on the voters’ roll for the voting district that they have registered

Question: What is a voting station?

A voting station is a place where people cast their votes. It will normally not be in buildings used by the Defence Force, police, or those normally used by a political party. Voting stations consist of an elections centre, an inner perimeter, and a controlled area. The district and provincial electoral officers can also provide for mobile voting stations.


Question: What is a voter?

A voter is a person who qualifies to vote according to the Electoral Act and has registered to vote.


Question: Why is it important for voters to register before an election?

The IEC and the law in South Africa require all persons to register before voting. If you do not register, you cannot qualify to vote. Through registration, the voter’s name appears on the voter’s roll and they therefore qualify to vote.


Question: Who cannot qualify to vote in the elections in South Africa?

The following people cannot qualify to vote in South Africa:

  • Illegal immigrants.
  • Persons declared of unsound mind by a court of law.
  • Persons committed to an institution for the mentally insane.
  • Persons detained in an institution due to drug or alcohol dependency.
  • Persons serving a prison sentence without the option of a fine for serious crimes such as murder, culpable homicide, rape, indecent assault, kidnapping, abduction, robbery, fraud, corruption, and bribery.
  • Persons guilty of influencing or bribing a voter, impersonating someone else, interfering with voting material, disrupting free political canvassing and campaigning, refusing to follow instructions of the electoral officer, interfering with bills, placards, and election manifestos, or making false statements or false publications.

Question: What are the democratic principles that all public officials must adhere to in order to be efficient and effective?

Public officials must:

  • Maintain a high standard of professional ethics.
  • Make the best use of resources.
  • Ensure that Public Administration is development-orientated.
  • Provide services impartially, fairly, equitably, and without bias.
  • Be accountable and transparent in their work.
  • Develop people’s potential through efficient management.
  • Be broadly representative of the population.
  • Be subordinate to political authority and carry out duties with their authorisation.
  • Be publicly accountable for deeds and misdeeds committed in Public Administration.
  • Administer funds with the greatest responsibility.
  • Ensure that administrative activities meet the requirements of law and justice.
  • Respect religious, cultural, economic, and social values of the community when executing state policy.
  • Maintain high ethical norms and standards as civil servants and political office bearers.

Question: What is the role of a state department in government?

A state department is responsible for providing physical, social, administrative, or public services. It exists to meet the needs of citizens. Ministers serve as the political heads of departments, while government officials perform the services. It is an organisational unit that performs a specific service or group of services, such as education, which is handled by the Department of Education. State departments implement government policies and prepare budget proposals for inclusion in the national budget.


Question: What are the functions of the High Court?

The High Courts have jurisdiction in all constitutional matters, except those reserved for the Constitutional Court. They have appellate divisions in provinces and hear serious matters that lower courts are not competent to judge. High Courts can sentence offenders to life imprisonment where prescribed by law. Their decisions are binding on Magistrate’s Courts within their area of jurisdiction. High Court judges are appointed by the President after consultation.


Question: What are the functions of the Magistrate Court?

Magistrate Courts are known as lower courts. They handle less serious criminal and civil matters that arise daily. There are various types of Magistrate Courts, such as children’s courts, divorce courts, and ordinary magistrate courts, which deal with a wide range of cases.

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