ENTREPRENEURSHIP AND BUSINESS MANAGEMENT N4
Second Paper — 2 June 2023
Complete Questions and Answers
This resource preserves the examination questions in full. Answers are placed beneath the corresponding original question. Where a business application is appropriate, Ace Stationery is used as the consistent business.
SECTION B
The following questions are based on the business plan that you have completed during the semester.
[50]Choose a business from the list below:
• Beauty spa
• Stationery shop
• Household services
Give a suitable name for the business you have chosen.
(2)SHOW ANSWER
Ace Stationery
The name clearly identifies the business as a stationery shop and gives the business a simple identity that customers can recognise and remember.
What form of ownership is the business you have chosen in QUESTION 1.1.1?
(2)SHOW ANSWER
Sole proprietorship / sole trader.
Ace Stationery is operated by one owner who controls the business and is responsible for its day-to-day operation.
Knowing your target market is extremely important as it allows you to know their targeted market demands.
Discuss your business target market under each of the following headings:
Education
SHOW ANSWER
Ace Stationery should consider the education level and educational needs of its customers. The shop can serve school learners, students and other customers who need exercise books, pens, files, study materials and other stationery. Understanding these needs helps Ace Stationery stock products that match what its customers require.
Income
SHOW ANSWER
Ace Stationery should consider the income levels of its customers because customers have different amounts available to spend. The shop can offer stationery at different price levels so that customers can find products that suit their budgets.
Gender
SHOW ANSWER
Ace Stationery should consider both female and male customers. The business should stock stationery that meets the needs of all customers rather than limiting its product range to one gender.
Location
SHOW ANSWER
Ace Stationery should identify where its customers live, study or work. Being close to schools, offices, students and other likely stationery buyers can make it easier for the target market to reach the shop.
Age
SHOW ANSWER
Ace Stationery should consider the ages of its customers because stationery needs can differ between younger learners, teenagers, students and adults. Knowing the age groups served helps the business choose suitable products.
Which SIX factors should you consider when choosing a location for the business?
(6)SHOW ANSWER
- Is the location near a bus? Ace Stationery should consider whether customers using public transport can reach the shop easily.
- Is the location close to the road? The shop should be easy to reach from a road so customers can access it conveniently.
- Will an advertising board be visible from the road? The Ace Stationery advertising board should be clearly visible to passing customers.
- Where is the competition? Ace Stationery should investigate competing stationery businesses and consider how their locations affect its competitive position.
- Are there other businesses that draw similar customers? Being near schools, offices or other businesses that attract stationery buyers can increase potential customer traffic.
- Can customers do something while they are waiting? If customers wait for printing, copying or another service, Ace Stationery should provide a practical and comfortable waiting environment.
- Is there enough parking? Adequate parking makes it easier for customers to visit, especially when collecting larger stationery orders.
- Is it close to the target market? Ace Stationery should be close to learners, students, office workers and other customers who need stationery.
- Are the buildings in good repair? The premises should be safe, suitable and well maintained so that Ace Stationery presents a professional environment.
Design a trademark for your business and explain why you have chosen that specific design.
(6)SHOW ANSWER
The trademark uses the initials AS together with the name ACE STATIONERY.
- Relevant to the product: The name identifies the business as a stationery business.
- Easy to remember: The short “AS” mark is simple and recognisable.
- Image or exclusivity: The distinctive mark gives Ace Stationery its own business identity.
- Initial in the name: “AS” comes from “Ace Stationery”, linking the trademark directly to the business name.
Use the AIDA formula to develop a sales letter to inform customers about your business.
(7 × 2) (14)SHOW ANSWER
QUALITY STATIONERY AT AFFORDABLE PRICES
2 June 2023
Dear Customer,
SPECIAL OPENING OFFER!
Looking for reliable stationery at affordable prices? Ace Stationery is ready to help you find the products you need for school, study, work and everyday use.
Choose from a useful range of stationery products, including pens, notebooks, files, folders, highlighters and other essential stationery. Our products give customers practical choices at affordable prices.
Visit Ace Stationery and enjoy the convenience of finding your stationery needs in one place. You can compare products, choose what suits your needs and receive friendly assistance when making your selection.
Special offer: Visit Ace Stationery now and ask about our current promotional bargains. Benefit from quality products, affordable prices and helpful service.
Visit Ace Stationery today or contact the shop to find out more about our stationery range and current offers.
We look forward to serving you.
Yours faithfully,
Owner
Ace Stationery
AS — ACE STATIONERY
The letter uses AIDA naturally: the headline and special offer attract attention; the product range creates interest; the affordable products and helpful service create desire; and the invitation to visit or contact Ace Stationery provides the action.
Which FIVE techniques would you use to improve immediate sales in your business?
(5 × 2) (10)SHOW ANSWER
- Coupons: Ace Stationery could give customers a coupon such as “R20 off when you spend R150 or more”. This gives customers an immediate reason to buy.
- Competition: Ace Stationery could run a competition where customers who spend a certain amount are entered into a draw to win a stationery hamper.
- Free samples: Ace Stationery could give customers samples of products such as pens, highlighters or notebooks so they can try them before buying.
- Consumer bargains: Ace Stationery could offer a bargain such as “Buy 2 notebooks and get the third one at half price”, giving customers a reason to buy immediately.
- Demonstrations and sampling: Ace Stationery could demonstrate products such as planners, calculators or filing products and allow customers to test them.
- Promotional gifts: Ace Stationery could give customers a branded pen, pencil or ruler when they spend above a certain amount, making the purchase more attractive.
QUESTION 2
Lisa owns a stationery shop in the centre of King Williams Town, which enables customers to reach her store easily. She offers high-quality stationery at an affordable price. Since opening a uniform department in her shop, her business has grown and she is thinking about expanding the shop. She is also considering opening a new branch in East London, which will be offering services in a more developed area.
[50]Complete a personal resources analysis of Lisa's stationery shop and give TWO examples of each resource.
(4 × 3) (12)SHOW ANSWER
- Knowledge: Knowledge of stationery products; knowledge of the stationery market and customer needs.
- Skill: Sales and customer-service skills; stock-management or business-management skills.
- Contact: Relationships with stationery suppliers; contacts with customers, schools or other organisations that buy stationery.
- Funds: Owner's available capital; borrowed finance or other funds available for expansion.
Complete a SWOT analysis of Lisa's stationery shop with TWO examples of each component.
(4 × 4) (16)SHOW ANSWER
| Component | Two examples |
|---|---|
| Strengths | Convenient central location; high-quality stationery at an affordable price. |
| Weaknesses | Expansion requires additional resources; a new branch can place pressure on available funds and management. |
| Opportunities | Growth from the uniform department; opening a branch in East London in a more developed area. |
| Threats | Competition from other stationery businesses; competitors offering similar products at competitive prices. |
Which FIVE factors can influence Lisa's stationery sales?
(5 × 2) (10)SHOW ANSWER
- New product in the market: Customers may become satisfied with new products and start buying them instead of existing products.
- Lower price offered by competitors: Customers may shift to competitors if similar products are available at a lower price.
- Cost price of the product or service: A higher cost price may make it difficult to compete while still making a profit.
- Supplier: Using a different supplier from a competitor can affect customer demand through differences in availability, quality or price.
- Selling price: The price should be high enough to make a profit but low enough to attract customers and generate sufficient sales.
Explain SIX factors that Lisa must consider when developing a selling technique for her stationery shop.
(6 × 2) (12)SHOW ANSWER
- Approach: Develop a friendly relationship with customers so they feel comfortable discussing their needs.
- Interview: Let customers talk more so that their needs can be understood before recommending a product.
- Demonstration: Show the features and benefits of the product where this will help the customer make a decision.
- Validate: Give references or supporting information that can give customers confidence in the product.
- Negotiate: Listen to customers' objections and respond to their concerns.
- Close: Ask customers to make a decision once they have enough information.
QUESTION 3
Sihle runs a bookshop, called Rose Bookshop, in a busy shopping centre. There are three slow-moving products at the shop and she wonders how she can change these products into cash. The three products are Xhosa storybooks, novels and Church Thymes. The cost price of the Xhosa storybooks, novels and Church Thymes amount to R50, R75 and R35 respectively. She sells the Xhosa storybooks for R75, the novels for R90, and the Church Thymes for R50. The Xhosa storybooks, novels and Church Thymes amount to 45%, 35% and 20% of total sales respectively. The fixed costs and variable costs per month amount to R1 500 and R400 respectively.
[50]Use ANSWER SHEET 1 (attached) to calculate:
The gross profit percentage for each book
(6)SHOW ANSWER
Step 1: Calculate gross profit.
Gross profit = Selling price − Cost price.
| XHOSA STORYBOOKS | NOVELS | CHURCH THYMES | |
|---|---|---|---|
| Selling price | R75 | R90 | R50 |
| Cost price | R50 | R75 | R35 |
| Gross profit | R75 − R50 = R25 | R90 − R75 = R15 | R50 − R35 = R15 |
Step 2: Calculate gross profit percentage.
Gross profit % = Gross profit ÷ Selling price × 100.
| Product | Calculation | Answer |
|---|---|---|
| Xhosa storybooks | R25 ÷ R75 × 100 | 33% |
| Novels | R15 ÷ R90 × 100 | 17% |
| Church Thymes | R15 ÷ R50 × 100 | 30% |
Why? Gross profit percentage shows the gross profit earned as a percentage of the selling price. Each product is calculated separately because the selling and cost prices differ.
The weighted average gross profit for each book
(6)SHOW ANSWER
Step 1: Multiply each product's percentage of sales by its gross profit percentage.
Weighted gross profit % = % of sales × Gross profit %.
| Product | % of sales | Gross profit % | Calculation | Weighted gross profit % |
|---|---|---|---|---|
| Xhosa storybooks | 45% | 33% | 45% × 33% = 14,85% | 15% |
| Novels | 35% | 17% | 35% × 17% = 5,95% | 6% |
| Church Thymes | 20% | 30% | 20% × 30% = 6% | 6% |
| Average weighted gross profit % | 27% | |||
Why? Products do not contribute equally to total sales. Weighting the gross profit percentages according to each product's share of sales gives an overall gross-profit percentage for the sales mix.
The break-even turnover if she wants to make a profit of R600
(6)SHOW ANSWER
Step 1: Identify the amount that must be covered.
The business must cover its fixed costs and achieve the required profit of R600.
Fixed costs + Profit target
= R1 500 + R600
= R2 100
Step 2: Apply the weighted gross profit percentage.
Turnover = (Fixed costs + Profit) ÷ Weighted gross profit %
= R2 100 ÷ 27
= R77,78
Why? The weighted gross profit percentage represents the gross profit generated by the overall sales mix. The required turnover is therefore calculated using the amount that must be covered and the weighted gross profit percentage.
Refer to the scenario and explain how you would turn Sihle's slow-moving stock into cash.
(4 × 2) (8)SHOW ANSWER
- Middle-of-the-aisle display stands: Place the slow-moving books on prominent display stands that attract customers.
- One-day-only sales: Run a one-day sale to create urgency and encourage customers to buy the slow-moving stock.
- Quantity discounts for volumes purchased: Offer discounts when customers purchase larger quantities, helping move more stock at once.
- Bargain tables packed full of merchandise: Place the slow-moving products on a bargain table so customers immediately recognise them as special-value purchases.
- Lights focusing on specific merchandise: Use lighting to draw attention to selected slow-moving products.
- Tickets marking products on sale: Mark the products clearly as being on sale so customers can immediately identify the special offer.
Which FIVE strategies would you suggest to Sihle to use when introducing a new product or service to an existing market?
(5 × 2) (10)SHOW ANSWER
- Customise or adjust the product: Adapt the product so that it better meets the needs of the existing market.
- Appeal to a specific target market: Adapt the product or its presentation to appeal to a clearly identified group of customers.
- Change the attitude of customers: Use communication and promotion to show customers the usefulness of the new product.
- Price the new product differently: Set a suitable price that encourages existing customers to try the new product.
- Package it in a way that is more appealing: Use attractive packaging to make the product stand out and encourage customers to consider it.
With regard to customer relations and service, which FIVE guidelines should Sihle follow to provide better service?
(5 × 2) (10)SHOW ANSWER
- Be friendly and helpful: Treat customers politely and assist them with their needs.
- Give personal service and listen to the needs of customers: Pay attention to what customers want and provide assistance that matches their needs.
- Remember customer names: Remembering regular customers' names can help build personal relationships.
- Make sure that the area where customers move around is clean and neat: Keep the customer area clean, orderly and pleasant.
- Do something extra: Provide an additional helpful service or gesture that gives customers a reason to appreciate and return to the business.
List FOUR merits that Sihle has obtained since opening her bookshop.
(4)SHOW ANSWER
- Reaching her full potential.
- Reaping profits.
- Contributing to society.
- Gaining control over her own destiny.
QUESTION 4
Give ONE term for each of the following descriptions by writing it next to the question number (4.1.1–4.1.5) in the ANSWER BOOK.
(5 × 2) (10)Account of all customers who owe money and buy on credit
SHOW ANSWER
Debtors' ledger
Most commonly used method of establishing an advertising budget
SHOW ANSWER
Percentage of sale
Financial statement that helps to avoid cash shortage
SHOW ANSWER
Projected cashflow
Prescribed application forms for a close corporation
SHOW ANSWER
CK1 and CK7
Also referred to as the road map of a business
SHOW ANSWER
Business plan
List SIX aspects of financial management.
(6 × 2) (12)SHOW ANSWER
- Acquiring funds: Ace Stationery needs enough finance to operate or expand the business.
- Determining the amount of funds needed and the ratio between own funds and borrowed funds: The owner must determine how much finance is required and how much should come from personal funds and borrowing.
- Determining the way in which funds will be used: Ace Stationery must plan how available money will be allocated to stock, equipment, operating expenses and other business needs.
- Determining the number of fixed and current assets needed: The owner must identify the equipment, stock and other assets required for the business to operate.
- Creating the current policy of the business: The business needs appropriate policies for managing its current financial position.
- Maintaining a record-keeping system: Ace Stationery should maintain accurate records of sales, purchases, expenses and other financial transactions.
- Managing cashflow: The owner must monitor money coming into and leaving the business so that financial obligations can be met.
- Compiling financial statements: Financial statements provide information about the financial performance and position of the business.
- Analysing and interpreting financial statements: The owner can use financial information to evaluate performance and make business decisions.
- Exercising security control over cash received: Cash received must be protected, controlled and properly recorded.
Use following information to draw estimated cashflow statement Jan-Apr on Answer Sheet 2:
(28)SHOW ANSWER
| Information | Details |
|---|---|
| Beginning January balance | Beginning Jan favorable bank balance R3,500. |
| Estimated sales |
Jan R6,000 Feb R4,000 Mar R4,500 Apr R5,500 |
| Estimated purchases |
Jan R3,000 Feb R2,000 Mar R3,000 Apr R4,000 |
| 4.3.1 Delivery vehicle | Delivery vehicle bought Jan, R7,000 deposit, monthly instalments thereafter R800 for next two years. |
| 4.3.2 Credit sales | 30% all sales credit; debtors pay 30 days later. |
| 4.3.3 Old van | March old van sold R2,000 cash. |
| 4.3.4 New computer | March new computer bought, deposit R1,000, monthly instalments thereafter R500 for next two years. |
| 4.3.5 Average monthly expenses | wages R1,500; rent R1,100; telephone R500; electricity R170; fuel R550. |
| Marks | (28) |
Cash-flow statement: final answer
| Cash-flow item | January | February | March | April |
|---|---|---|---|---|
| Opening balance | R3 500 | (R6 120) | (R8 140) | (R10 410) |
| Cash sales | R4 200 | R2 800 | R3 150 | R3 850 |
| Credit sales received | — | R1 800 | R1 200 | R1 350 |
| Other income | — | — | R2 000 | — |
| Total cash available | R7 700 | (R1 520) | (R1 790) | (R5 210) |
| Monthly expenses | R3 820 | R3 820 | R3 820 | R3 820 |
| Cash purchases | R3 000 | R2 000 | R3 000 | R4 000 |
| Other payments | R7 000 | R800 | R1 800 | R1 300 |
| Total cash payments | R13 820 | R6 620 | R8 620 | R9 120 |
| Closing balance | (R6 120) | (R8 140) | (R10 410) | (R14 330) |
Working and explanations
| Month / item | Working | Result / explanation |
|---|---|---|
| Cash sales | 70% of sales are cash because 30% are credit sales. | Jan: R6 000 × 70% = R4 200 Feb: R4 000 × 70% = R2 800 Mar: R4 500 × 70% = R3 150 Apr: R5 500 × 70% = R3 850 |
| Credit sales received | 30% of sales is received 30 days later. | Jan credit sales R1 800 → received in Feb. Feb credit sales R1 200 → received in Mar. Mar credit sales R1 350 → received in Apr. Apr credit sales R1 650 → received in May, so it is not included in April. |
| Monthly expenses | R1 500 + R1 100 + R500 + R170 + R550 | R3 820 every month |
| Other payments | January: vehicle deposit = R7 000 February: vehicle instalment = R800 March: R800 + R1 000 computer deposit April: R800 + R500 computer instalment |
Jan R7 000 Feb R800 Mar R1 800 Apr R1 300 |
| January | Cash available = R3 500 + R4 200 = R7 700 Cash payments = R3 820 + R3 000 + R7 000 = R13 820 Closing = R7 700 − R13 820 |
(R6 120) This becomes February's opening balance. |
| February | Cash available = (R6 120) + R2 800 + R1 800 = (R1 520) Cash payments = R3 820 + R2 000 + R800 = R6 620 Closing = (R1 520) − R6 620 |
(R8 140) This becomes March's opening balance. |
| March | Cash available = (R8 140) + R3 150 + R1 200 + R2 000 = (R1 790) Cash payments = R3 820 + R3 000 + R1 800 = R8 620 Closing = (R1 790) − R8 620 |
(R10 410) The R2 000 from the old van is other income. |
| April | Cash available = (R10 410) + R3 850 + R1 350 = (R5 210) Cash payments = R3 820 + R4 000 + R1 300 = R9 120 Closing = (R5 210) − R9 120 |
(R14 330) April's R1 650 credit sales are received in May. |
Simple rule: Opening balance + money received = total cash available.
Then: Total cash available − money paid out = closing balance.
Next month: The closing balance becomes the next month's opening balance.
TOTAL SECTION B: 150
GRAND TOTAL: 200